Privacy and Cookie Notice

This is the Privacy and Cookie Notice (Notice) of

theoceancleanup.com;  fund.theoceancleanup.com; account.theoceancleanup.com (Websites).

 

This Notice provides information on the processing of personal data of the visitors of the Websites, persons purchasing The Ocean Cleanup merchandise from theoceancleanupstore.com , persons donating and/or fundraising via the Websites (Users) of Stichting The Ocean Cleanup, located at Coolsingel 6, 3011 AD, Rotterdam, The Netherlands (Foundation), persons donating to the Foundation through Transitional Giving Europe and The Netherland-America Foundation, and lastly, persons donating stocks and cryptocurrency through Infinite Giving to the American Friends of The Ocean Cleanup, Foundation (a 501C(3) not-for-profit foundation registered in the USA, (AFTOC).

This Notice may be updated from time to time. In line with our commitment to transparency and GDPR requirements, we will inform users of any significant changes to this Privacy and Cookies Notice. A general summary of updates will be included at the bottom of our monthly newsletter.

 

WHEN IS THIS PRIVACY NOTICE APPLICABLE?

This Notice is applicable to the processing of all personal data of Users.

 

WHO IS THE CONTROLLER OF YOUR DATA?

The Foundation is the controller for the processing of your personal data. The Foundation may pass your information to, or allow access to such information to its subsidiaries, which are all located at the above-mentioned address. The subsidiaries process your personal data as processors in the same way as the Foundation does.

 

FOR WHAT PURPOSE DO WE PROCESS YOUR PERSONAL DATA?

1. To administer your role as a job applicant or volunteer

  • What does this purpose entail?

The Foundation performs extensive research and development in the fields of engineering, oceanography, recycling, maritime law, and more. You may apply for a specific job opening or send us an application, in which case we will process and store your data to administer the application process.

  • Which personal data do we process for this purpose?

To process your registration as a job applicant or volunteer and to contact you about your role, the Foundation processes data such as your name, address, e-mail address, telephone number, educational background, abilities, availability, skills, business channels (i.e., LinkedIn, website, portfolio) and other cv information, as well as correspondence relating to

your registration. If you wish to update your data or withdraw from the application process, you can do so by contacting us at: jobdetails@theoceancleanup.com.

  • For what period do we retain your personal data for this purpose?

Should your application be refused, we will retain information relating to your job application no longer than is necessary for processing purposes and, in any case, no longer than one month after your application process has been completed, unless you have given permission that we can retain your personal data for a longer period of time, in which case we will retain your data for an additional period of 1 year.

If you become a volunteer, your data will be retained no longer than is necessary for processing purposes and, in any case, no longer than two years after your volunteer role ends. We give you the option to stay in our system for another potential position for 1 year. Upon consent, a new retention period of 1 year applies.

  • Third -party volunteer

Our local partners sometimes conduct projects that help with our mission (e.g., beach cleanups). You can sign up to volunteer for these projects. When you sign up to volunteer, we collect personal information such as your name, email address, and general location. We only share your information with trusted partners who support our mission and operate in your area. These partners may contact you directly for volunteering opportunities.

Depending on the nature of the collaboration, we and our partners may act as independent or joint data controllers. Each organization is responsible for handling your information in compliance with applicable data protection laws. You may request a list of the partner organizations we work with by contacting us via our contact form.

2. For sending you information about job openings

  • What does this purpose entail?

If you have sent us an application for a job we would like to retain your application so that we are able to update you on our latest vacancies. We do this by means of e-newsletters if you have indicated to receive these. Our processing of your data is based on your consent to receiving updates from the Foundation.

  • Which personal data do we process for this purpose?

For this purpose, we process your name, address, e-mail address, educational background, abilities, availability, skills, business channels (i.e., LinkedIn, website, portfolio), and other CV information, as well as correspondence relating to your application and a record of which e-newsletters we have sent you.

  • For what period do we retain your personal data for this purpose?

We retain your personal data for as long as you wish to receive information from the Foundation. In case you no longer wish to receive such information, you can opt out at any time by using the unsubscribe option included in all our emails. If you want us to delete your data, you can contact us via our contact form.

3. For following up on your inquiries

  • What does this purpose entail?

You can submit general inquiries to The Foundation via the contact pages on our Websites. These may include, but are not limited to, requests for donation receipts, questions about our mission, activities, and impact, proposals for partnerships or collaborations, feedback on our projects. We process the personal data you provide based on our legitimate interest in efficiently managing inquiries and communications .

You can also submit media inquiries about the Foundation to the private limited company CFF Communications, a corporate and financial communications firm located in Amsterdam, via press@theoceancleanup.com. Please see CFF Communications’ privacy and cookie statement (https://cffcommunications.nl/privacy-cookie-statement/) for further details.

  • Which personal data do we process for this purpose?

For this purpose, we and/or CFF Communications process your name, your contact information, your correspondence with the Foundation about your inquiry, and all other personal data you provide us with and which is required to follow up on your inquiry.

  • For what period do we retain your personal data for this purpose?

We retain your data for a period of six (6) months to ensure we can fully address and follow up on your inquiry. This includes a log file containing your name, contact information, the date you contacted us, and the subject of your question.

4. Processing your data for donations and fundraising campaigns

You can help clean the ocean with your online donations. There are two types of donations you can make; a general donation through the Websites (to help us continue our research, improve our technology, and accelerate the largest cleanup in the history) and a donation to your own or someone else’s fundraiser on fund.theoceancleanup.com.

You can make donations to two registered foundations; Euros are donated to Stichting the Ocean Cleanup (an ANBI foundation registered in the Netherlands), and US Dollars, stocks

and cryptocurrency are donated to the American Friends of The Ocean Cleanup, Foundation (a 501C(3) not-for-profit foundation registered in the USA, (AFTOC)). You can get detailed information on how we will process your personal data to process your donation below:

4.1 For processing your general donation(s)

  • What does this purpose entail?

Via the Websites, you can submit a general donation form for your general donation(s). The donations made in Euros via the Websites are donated to the Foundation, and such donations are subject to the Donations Terms and Conditions. The donations made in US Dollars via the Websites are donated to the AFTOC, and such donations are subject to the Donations Terms and Conditions. Donations to AFTOC made in stocks or cryptocurrency are processed through Infinite Giving. In such cases, the processing of these donations will be governed by Infinite Giving’s Privacy Policy. We process the personal data you provide based on our legitimate interest in managing your donation, responding to any related inquiries, expressing our appreciation for your support, and ensuring compliance with our legal obligations as a foundation. We may contact you if you start but do not complete a donation to check whether you experienced any issues and to offer assistance. We rely on our legitimate interests in providing support and improving our services for this processing.

  • Which personal data do we process for this purpose?

For this purpose, we process your name, address (sharing your address with us is optional unless you request a donation certificate), e-mail address, payment details, correspondence with the Foundation or AFTOC about your inquiries concerning your donation(s), and all other personal data you provide us with and which is required to follow up on your inquiries.

  • For what period do we retain your personal data for this purpose?

In compliance with our legal and financial obligations, including tax record-keeping, anti-money laundering regulations, and other relevant financial requirements, we retain the necessary data related to your donation(s) for a period of seven (7) years after you cease donating. This retention period ensures that we meet all legal, auditing, and regulatory obligations associated with your donation.

4.2 For processing your donation(s) made through fundraising campaigns

  • What does this purpose entail?

Via fund.theoceancleanup.com you can submit a donation to your own or someone else’s fundraiser. The donations made in Euros are donated to the Foundation, and such donations are subject to these Terms and Conditions. The donations made in US Dollars, stocks and cryptocurrency are donated to the AFTOC, and such donation(s) are subject to these Terms and Conditions. As the set-up and management of fundraising campaigns is supported by Funraisin (for further details on their privacy policy please refer to: https://www.funraisin.co/privacy-policy ), we receive your personal data from Funraisin and act as the controller for the processing of such personal data. We will use the personal data provided to process your donation(s), follow up on your inquiries concerning your donation(s), thank you for your support, send you updates related to your donation, and fulfill our legal and financial obligations as a foundation regarding your donation(s). We may contact you if you start but do not complete a donation to a fundraising campaign to check whether you experienced any issues and to offer assistance. We rely on our legitimate interests in providing support and improving our services for this processing.

  • Which personal data do we process for this purpose?

For this purpose, we process your name, username or company name, e-mail address, payment details, correspondence with the Foundation or AFTOC about your inquiries concerning your donation(s), and all other personal data you provide us with and which is required to follow up on your inquiries.

  • For what period do we retain your personal data for this purpose?

In compliance with our legal and financial obligations, including tax record-keeping, anti-money laundering regulations, and other relevant financial requirements, we retain the necessary data related to your donation(s) for a period of seven (7) years after you cease donating. This retention period ensures that we meet all legal, auditing, and regulatory obligations associated with your donation. Personal data processed to follow up on inquiries related to your donation(s) will be retained for a period of six (6) months to ensure we can fully address and follow up on your inquiry.

4.3 For registering a fundraising campaign for The Ocean Cleanup

  • What does this purpose entail?

Via fund.theoceancleanup.com you can create a fundraising campaign to collect donations for the mission of The Ocean Cleanup. Funraisin, which supports the setup and management of fundraising campaigns, provides us with your personal data, which we will use to register your fundraising campaign, send you updates related to your campaign, and showcase your campaign in our newsletters, website, and social media to inspire other fundraisers. As the setup and management of fundraising campaigns are supported by

Funraisin (for further details on their privacy policy, please refer to: https://www.funraisin.co/privacy-policy), we receive your personal data from Funraisin and act as the data controller for the processing of such data, with Funraisin acting as the data processor on our behalf.

  • Which personal data do we process for this purpose?

Processing of your data is necessary for the performance of our contract with you with regards to your fundraising campaign. For this purpose, we process your name, username, or company name and email address to send you updates on your campaign or to follow up on any inquiries related to registering your campaign. Your campaign can be added to the fundraiser page/homepage to inspire others. If you have added a personal profile picture, this will appear in your fundraiser. Processing of your personal data after your fundraising campaign has been archived or deleted will be based on and subject to your consent.

  • For what period do we retain your personal data for this purpose?

We retain your personal data until your fundraising campaign is archived or deleted. In case you have indicated you wish to stay updated on the projects of The Ocean Cleanup through periodic newsletters, you will continue to receive these unless you unsubscribe by using the unsubscribe option included in all our emails.

5. If you participate in The Ocean Cleanup events, to administer your participation

  • What does this purpose entail?

If you participate in The Ocean Cleanup events, we will process your data to be able to organize the event, count participants, and to measure the response to the events. We can send you e-mails to keep you updated on the event, and send you tickets and logistical information. The processing of your data is based on our legitimate interests in successfully organizing and administering the event and in maintaining relationships with event participants.

  • Which personal data do we process for this purpose?

For this purpose, we use your name, address, e-mail address and any other relevant information you share with us in relation to the event.

  • For what period do we retain your personal data?

We store your personal data for a period of six (6) months after the event.

6. Sending you information about the Foundation by e-mail

  • What does this purpose entail?

We would like to keep you updated on our latest vacancies, events, developments, news items, and other opportunities and developments within the Foundation. We will do this by means of e-newsletters. If you would like to stay informed on these topics, you can indicate this by subscribing through our Websites, while donating, applying for a job, in the footer, and/or any other form which allows for newsletter subscription.

  • Which personal data do we process for this purpose?

For this purpose, we process your name, your e-mail address and a record of which e-newsletters we have sent you to be able to make the emails we send you more relevant.

  • For what period do we retain your personal data?

We retain your personal data on the basis of your explicit consent for as long as you wish to receive information from the Foundation. In case you no longer want to receive such e-mails, you can unsubscribe at any time by using the unsubscribe option included in each e-mail. If you want us to delete your data, you can contact us via our contact form.

7. For the development and improvement of our Websites

  • What does this purpose entail?

We perform research into our Users’ visit and click behavior through statistical analysis. We use the anonymized results of such research to better understand how people interact with our services, to monitor aggregate usage and web traffic routing on our services, and to customize and improve our websites. For this purpose, we use cookies. For strictly necessary cookies this processing is based on our legitimate interests in maintaining and improving our websites to ensure they meet user needs, while for data collected via cookies that are not strictly necessary, we rely on your consent.

  • Which personal data do we process for this purpose?

We process technical data such as links clicked on, web pages visited, and the browser used. We retain this data in aggregated form so that we can monitor general trends in the use of the Websites over a period of time.

  • For what period do we retain your personal data?

For personal data retained by cookies, see below. When your personal data is aggregated to show general trends or usage, it is anonymized and, therefore, no longer treated as personal data.

8. To provide you with updates and newsletters, which may include updates on fundraising initiatives, promotions and other ways to support us.

  • What does this purpose entail?

If you purchase The Ocean Cleanup merchandise from theoceancleanupstore.com or visit our Websites and have consented to receiving updates and newsletters, which may include updates on fundraising initiatives, promotions and other ways to support us, we store your data and purchase history to be able to customize our communication with you and our newsletters to your interests and personalize your experience.

  • Which personal data do we process for this purpose?

We process your name, e-mail address, country of residence and purchase history.

  • For what period do we retain your personal data?

We retain and continue processing your personal data for personalizing our newsletters and contact with you on the basis of your explicit consent for as long as you continue to be subscribed to our newsletters. You can unsubscribe at any time by using the unsubscribe option included in each e-mail. If you want us to delete your data, you can contact us via our contact form. We will delete your data within 3 months after your request, unless we are required to retain it for a longer period for legal or regulatory purposes.

9. For marketing purposes

  • What does this purpose entail?

If you have purchased merchandise from theoceancleanupstore.com, please note that both The Ocean Cleanup and Teemill, the platform that powers and hosts our merch store, act as separate data controllers. The Ocean Cleanup stores your data and purchase history to send you updates about similar products you might be interested in. If you prefer not to receive these communications, you can unsubscribe at any time using the unsubscribe option provided in each email. In addition, Teemill processes your personal data independently for their own purposes, such as fulfilling orders, optimizing product development, and improving customer experience. You can learn more about how Temill uses your data by reviewing their privacy policy. We may contact you if you start but do not complete a merchandise purchase to check whether you experienced any issues and to offer assistance. This action is based on our legitimate interests in providing support and improving our services.

  • Which personal data do we process for this purpose?

We process your name, e-mail address, country of residence and purchase history.

  • For what period do we retain your personal data?

We retain and continue processing your personal data for personalized marketing for as long as you continue to be subscribed to our personalized marketing. You can unsubscribe at any time by using the unsubscribe option included in each e-mail. If you want us to delete your data, you can contact us via our contact form. We will delete your data within 3 months after your request, unless we are required to retain it for a longer period for legal or regulatory purposes.

10. For research and technology monitoring purposes

  • What does this purpose entail?

The Ocean Cleanup (TOC) carries out research in order to develop optimal ocean and river cleanup technologies. For research purposes and performance monitoring of our technologies, we use cameras to determine and monitor the behavior of rivers and waste in rivers. This situation is unique as cameras may capture data of a cross-border nature, as well as sensitive data unique to an environment where confidential information could be recorded.

In rare scenarios, these cameras may capture personal data. The organization has taken measures to avoid such situations including privacy filters, masking functions, adapting the areas and angles of the cameras, and implementing contractual agreements.

If you wish to have more information about this processing purpose, you can request this via our contact form.

 

WHO HAS ACCESS TO YOUR DATA?

The Foundation uses third parties for the processing of certain data, such as Website hosting, communications and payment processing. As far as these third parties have access to personal data to execute this kind of data processing, the Foundation has taken the required organizational and contractual measures to ensure that your personal data is exclusively processed for the purposes mentioned above. Only if the Foundation is required to do so by law, will your personal data be provided to supervisory agencies, fiscal authorities, and investigative agencies.

Online general donations made via the Website to the Foundation will, through the private limited company FinDock B.V. (whose privacy statement can be found at: https://findock.com/privacy/ will be collected and processed by the one of the following online payment providers: private limited company Buckaroo B.V. (Buckaroo), Stripe Payments Europe, Limited (Stripe) or PayPal (Europe) S.à r.l. et Cie, S.C.A (PayPal). which will gather payment details and your e-mail address, to communicate with you about payment-related matters. Please see Buckaroo’s privacy statement (https://buckaroo.eu/privacy-statement), Stripe’s privacy statement (https://stripe.com/en-nl/privacy) and PayPal’s privacy statement ((https://www.paypal.com/us/webapps/mpp/ua/privacy-full?locale.x=en_US) for further details. Online general donations made via the Website to the AFTOC will be collected and processed by PayPal, Inc. Or Stripe, Inc.

 

WHICH COOKIES DOES THE FOUNDATION USE?

The Websites use the cookies listed in the table at the bottom of this notice. A cookie is a small text file that we send to your internet browser. Cookies can collect data on the use of the Website such as which pages are visited and the duration of a user session. When you use the Website, the cookie sends data to the Foundation or to a third-party service provider, such as Google Analytics or Microsoft Clarity.

The Foundation does not retain a cookie longer than necessary. We use session cookies and permanent cookies. A session cookie can track usage such as the web pages you visit and what options you use. When you close the internet browser, the session is ended and the cookie is deleted. A permanent cookie enables the Websites to recognize you at a subsequent visit.

The Foundation places and stores functional cookies, to enable functionalities of the Websites. The Foundation also places analytical cookies with no or minimal impact on a data subject’s privacy, which help us analyze the use of the website, to see if we can improve certain features, solve potential bugs, make the overall experience better, see how our website is being visited over time and what content is liked most and least. These are two types of cookies are automatically placed when you visit the website. If you prefer not to accept third-party cookies of any kind, you can change this in your browser settings. Note that the website might not behave as intended if you do not allow functional cookies.

The Foundation also places tracking/marketing cookies, such as from Google Ads, LinkedIn, Bing, and Facebook. These cookies are placed once you give consent in the website cookie bar on your first website visit. The purpose of these cookies is to better assess the performance should we run ad campaigns and to include or exclude specific segments of people from seeing those ads depending on their interactions with the website. If you regret having accepted these in the past, you can clear your cookie cache in your browser and revisit our site. This will make the cookie bar re-appear, and you can choose not to accept tracking cookies.

 

HOW TO TREAT LINKS TO OTHER WEBSITES AND SOCIAL MEDIA?

If you choose to visit one of the websites offering merchandising, such as Teemill (or Adventerra Games therein), you will be directed to the respective website.

When using such merchandising websites, please note that both The Ocean Cleanup and Temill operate as separate data controllers. Temill’s terms and privacy policy apply independently, and The Ocean Cleanup is not responsible for how Temill processes personal data. However, any data collected by The Ocean Cleanup through the merchandise store is processed in accordance with The Ocean Cleanup’s privacy policy, and The Ocean Cleanup remains responsible for that processing.

 

MAY PERSONS BELOW THE AGE OF 16 PROVIDE PERSONAL DATA?

Persons below the age of 16 may only provide personal data to the Foundation if they have the permission of one of their parents or their legal guardian who has read this Notice.

 

HOW DO WE SECURE DATA?

Your personal data are treated as strictly confidential and the Foundation has taken appropriate technical and organizational security measures against loss or unlawful processing of this data. To this purpose, the Foundation uses several security techniques, including secure servers, firewalls, and encryption, as well as physical safeguards of the locations where data are stored.

 

WHAT ARE YOUR RIGHTS AS A DATA SUBJECT?

You may, at all times and without any cost, access the data you have provided to the Foundation; you can object to the processing of your data and, if you wish, have these data rectified or deleted.

You also have the right to data portability. If you wish to use one of these options, you can give notice thereof in writing to:

Stichting The Ocean Cleanup

Attn: General Counsel

Coolsingel 6 5-6th floor,

3011 AD Rotterdam, The Netherlands

You may also send an e-mail to us via our contact form.

Finally, in addition to the rights mentioned above, you have the right to lodge a complaint with a supervisory authority, such as the Dutch Data Protection Authority, through the following link: https://www.autoriteitpersoonsgegevens.nl/een-tip-of-klacht-indienen-bij-de-ap.

Information about the cookies that are being used on this website
Cookie name Domain Name cookie Cookie goal Period saved Necessary Marketing
DoubleClick .doubleclick.net id This cookie allows us to collect anonymous demographic data 18 months No Yes
Google Adwords Google.com act, fr, datr, pl, xs, spin, sb, wd, presence, c_user, tr With these cookies we track what interest you show in our content and if you are donating to The Ocean Cleanup. They allow us to include or exclude you from our advertising campaigns and be as relevant as possible in our messaging 2 years No Yes
Google Analytics Google.com _ga These cookies track user behaviour on our website. What pages you are viewing and with which elements you interact. We use this information to understand user behaviour and optimize the site and make it more user friendly. 2 years Yes Yes
_gat 10 minutes Yes Yes
_umtb 1 day Yes Yes
_utmc session Yes Yes
_utmt 1 day Yes Yes
_utmz 6 months Yes Yes
_gid session Yes Yes
Youtube cookies youtube.com SID These third-party cookies allow The Ocean Cleanup to embed videos on the website, as well as collect user interaction data. This helps us to improve our messaging and learn what is effective. 18 months No Yes
HSID 18 months No Yes
demographics 11 months No Yes
VISITOR_INFO1_LIVE 43 days No Yes
PREF 5 years No Yes
APISID 18 months No Yes
SSID 18 months No Yes
LOGIN_INFO 18 months No Yes
YSC session No Yes
SAPISID 18 months No Yes
Microsoft Clarity clarity.microsoft.com _hjClosedSurveyInvites The Ocean Cleanup uses Microsoft Clarity to analyze user behavior on the website as input for website improvements. 365 days No Yes
_hjDonePolls 365 days No Yes
_hjMinimizedPolls 365 days No Yes
_hjDoneTestersWidgets 365 days No Yes
_hjIncludedInSample 365 days No Yes
_hjShownFeedbackMessage 365 days No Yes
_hjid 365 days No Yes
_hjRecordingLastActivity session No Yes
hjTLDTest session No Yes
_hjUserAttributesHash session No Yes
_hjCachedUserAttributes session No Yes
Mapbox cookies mapbox.com mapbox.eventData:dGhlb2NlYW5jbGVhbnVw Mapbox's services are used to serve maps (/sources) and (/price-tag-of-plastic-pollution). persistent Yes Yes
mapbox.eventData.uuid:dGhlb2NlYW5jbGVhbnVw Yes Yes
The Ocean Cleanup cookies theoceancleanup.com donate-country Used to show the right details based on donation country. session Yes Yes
toc_accepts_cookies Used to track visitor consent to cookies. 5 years Yes Yes
Bing bing.com MUID Microsoft User Identifier tracking cookie used by Bing Ads 4 weeks No Yes
SRCHD, SRCHUID, SRCHUSR This allows Bing search to remember your preferences for user tracking and ad targeting purposes session No Yes
LinkedIn linkedin.com, ads.linkedin.com AnalyticsSyncHistory Used to store information about the time a sync took place with the lms_analytics cookie 30 days No Yes
UserMatchHistory LinkedIn Ads ID syncing 30 days No Yes
_guid Used to identify a LinkedIn Member for advertising through Google ads 90 days No Yes
bcookie Browser Identifier cookie to uniquely identify devices accessing LinkedIn to detect abuse on the platform No Yes
li_mc Used as a temporary cache to avoid database lookups for a member's consent for use of non-essential cookies and used for having consent information on the client-side to enforce consent on the client-side 2 years No Yes
liap Used by non-www.domains to denote the logged in status of a member 1 year No Yes
lidc To facilitate data center selection 24 hours No Yes
lissc Used to ensure there is correct SameSite attribute for all cookies in that browser 1 year No Yes
lms_ads Used to identify LinkedIn Members off LinkedIn in the Designated Countries for advertising 30 days No Yes
lms_analytics Used to identify LinkedIn Members in the Designated Countries for analytics 30 days No Yes
lang Used to remember a user's language setting to ensure LinkedIn.com displays in the language selected by the user in their settings. Session No Yes