Privacy and Cookie Notice
This is the Privacy and Cookie Notice (Notice) of theoceancleanup.com; fund.theoceancleanup.com;account.theoceancleanup.com (Websites). This Notice provides information on the processing of personal data of the visitors of the Websites and persons donating and/or fundraising via the Websites (Users) of Stichting The Ocean Cleanup, located at Coolsingel 6, 3011 AD, Rotterdam, The Netherlands (Foundation).
The Notice may be changed over time. Users of the Websites are advised to review the Notice for possible changes regularly. The Notice was last changed on 6 March 2024.
WHEN IS THIS PRIVACY NOTICE APPLICABLE?
This Notice is applicable to the processing of all personal data of Users through the Websites.
WHO IS THE CONTROLLER OF YOUR DATA?
The Foundation is the controller for the processing of your personal data. The Foundation may pass your information to, or allow access to such information to its subsidiaries, which are all located at the above-mentioned address. The subsidiaries may process your personal information in the same way as the Foundation does.
FOR WHAT PURPOSE DO WE PROCESS YOUR PERSONAL DATA?
1. To administer your role as a job applicant or volunteer
What does this purpose entail?
The Foundation performs extensive research and development in the fields of engineering, oceanography, recycling, maritime law, and more. You may apply for a specific job opening or send us an application, in which case we will process and store your data to administer the application process.
Which personal data do we process for this purpose?
To process your registration as a job applicant or volunteer and to contact you about your role, the Foundation processes data such as your name, address, e-mail address, telephone number, educational background, abilities, availability, skills, business channels (i.e., LinkedIn, website, portfolio) and other cv information, as well as correspondence relating to your registration. If you wish to update your data or withdraw from the application process, you can do so by contacting us at: jobdetails@theoceancleanup.com.
For what period do we retain your personal data for this purpose?
Should your application be refused, we will retain information relating to your job application no longer than is necessary for processing purposes and, in any case, no longer than one month after your application process has been completed. If you become a volunteer, your data will be retained no longer than is necessary for processing purposes and, in any case, no longer than two years after your volunteer role ends. We give you the option to stay in our system for another potential position for 1 year. Upon consent, a new retention period of 1 year applies. If you become an employee of the Foundation or one of its affiliates, we will process your data in accordance with the EU General Data Protection Regulation (GDPR) as well as the applicable Dutch legislation.
2. For sending you information about job openings
What does this purpose entail?
If you have sent us an application for a job we would like to retain your application so that we are able to update you on our latest vacancies. We may do this by means of e-newsletters if you have indicated to receive these, or by approaching you directly.
Which personal data do we process for this purpose?
For this purpose, we process your name, address, e-mail address, educational background, abilities, availability, skills, business channels (i.e., LinkedIn, website, portfolio), and other CV information, as well as correspondence relating to your application and a record of which e-newsletters we have sent you.
For what period do we retain your personal data for this purpose?
We retain your personal data for as long as you wish to receive information from the Foundation. In case you no longer wish to receive such information, you can opt out at any time by contacting us via our contact form.
3. For following up on your inquiries
What does this purpose entail?
You can submit general inquiries to The Foundation via our contact pages on the websites.
You can also submit media inquiries about the Foundation to the private limited company CFF Communications, a corporate and financial communications firm located in Amsterdam, via press(@)theoceancleanup. Please see CFF Communications’ privacy and cookie statement (https://cffcommunications.nl/privacy-cookie-statement/) for further details.
Which personal data do we process for this purpose?
For this purpose, we and/or CFF Communications process your name, your contact information, your correspondence with the Foundation about your inquiry, and all other personal data you provide us with and which is required to follow up on your inquiry.
For what period do we retain your personal data for this purpose?
We retain your data as long as is necessary to follow up on your inquiry completely. This includes a log file with your name, contact information, the date you contacted us, and the subject of your question.
4. Processing your data for donations
You can help clean the ocean with your online donations. There are two types of donations you can make; a general donation through the Websites (to help us continue our research, improve our technology, and accelerate the largest cleanup in the history) and a donation to your own or someone else’s fundraiser on fund.theoceancleanup.com.
You can make donations to two registered foundations; Euros are donated to Stichting the Ocean Cleanup (an ANBI foundation registered in the Netherlands), and US Dollars are donated to the American Friends of The Ocean Cleanup, Foundation (a 501C(3) not-for-profit foundation registered in the USA, (AFTOC)).
You can get detailed information on how we will process your personal data to process your donation below:
4.1 For processing your general donation(s)
What does this purpose entail?
Via the Websites, you can submit a general donation form for your general donation(s). The donations made in Euros via the Websites are donated to the Foundation, and such donations are subject to the Donations Terms and Conditions. The donations made in US Dollars via the Websites are donated to the AFTOC, and such donations are subject to the Donations Terms and Conditions. We will use the personal data you provide to process your donation(s), follow up on your inquiries concerning your donation(s), thank you for your support, and to fulfill our legal obligations as a foundation regarding your donation(s).
Which personal data do we process for this purpose?
For this purpose, we process your name, address (sharing your address with us is optional unless you request a donation certificate), e-mail address, payment details, correspondence with the Foundation or AFTOC about your inquiries concerning your donation(s), and all other personal data you provide us with and which is required to follow up on your inquiries.
For what period do we retain your personal data for this purpose?
Based on legal obligations, we retain the relevant data until seven years after you stop donating.
4.2 For processing your donation(s) made through fundraising campaigns
What does this purpose entail?
Via fund.theoceancleanup.com you can submit a donation to your own or someone else’s fundraiser. The donations made in Euros are donated to the Foundation, and such donations are subject to these Terms and Conditions. The donations made in US Dollars are donated to the AFTOC, and such donation(s) are subject to these Terms and Conditions. We will use the personal data you provide to process your donation(s), follow up on your inquiries concerning your donation(s), thank you for your support, send you updates related to your donation, and fulfill our legal and financial obligations as a foundation regarding your donation(s).
Which personal data do we process for this purpose?
For this purpose, we process your name, username or company name, e-mail address, payment details, correspondence with the Foundation or AFTOC about your inquiries concerning your donation(s), and all other personal data you provide us with and which is required to follow up on your inquiries.
For what period do we retain your personal data for this purpose?
Based on legal obligations we retain your financial data until seven years after you stop donating. Personal data processed to follow up on inquiries will be kept for as long as necessary to complete your inquiry.
4.3 For registering a fundraising campaign for The Ocean Cleanup
What does this purpose entail?
Via fund.theoceancleanup.com you can create a fundraising campaign to collect donations for the mission of The Ocean Cleanup. We will use the personal data you provide to register the fundraising campaign, send you updates related to your campaign, and add your campaign as a showcase on our website and social media to inspire other fundraisers.
Which personal data do we process for this purpose?
For this purpose, we process your name, username, or company name and email address to send you updates on your campaign or to follow up on any inquiries related to registering your campaign. Your campaign can be added to the fundraiser page/homepage to inspire others. If you have added a personal profile picture, this will appear in your fundraiser.
For what period do we retain your personal data for this purpose?
For this purpose, we retain your personal data until your fundraising campaign is archived or deleted. In case you have indicated to stay updated on the projects of The Ocean Cleanup through periodic newsletters, you will continue to receive these unless you unsubscribe.
5. If you participate in The Ocean Cleanup events, to administer your participation
What does this purpose entail?
If you participate in The Ocean Cleanup events, we will process your data to be able to organize the event, count participants, and to measure the response to the events. We can send you e-mails to keep you updated on the event, and send you tickets and logistical information.
Which personal data do we process for this purpose?
For this purpose, we use your name, address, e-mail address and any other relevant information you share with us in relation to the event.
For what period do we retain your personal data?
We store your personal data until after the event. We will communicate the exact retention period per activity.
6. Sending you information about the Foundation by e-mail
What does this purpose entail?
We would like to keep you updated on our latest vacancies, events, developments, news items, and other opportunities and developments within the Foundation. We will do this by means of e-newsletters. If you would like to stay informed on these topics, you can indicate this by subscribing through our Websites, while donating, applying for a job, in the footer, and/or any other form which allows for newsletter subscription.
Which personal data do we process for this purpose?
For this purpose, we may process your name, your e-mail address and a record of which e-newsletters we have sent you to be able to make the emails we send you more relevant.
For what period do we retain your personal data?
We retain your personal data for as long as you wish to receive information from the Foundation. In case you no longer want to receive such e-mails, you can unsubscribe at any time by using the unsubscribe option included in each e-mail. Feel free to reach out, if you want our help with unsubscribing.
7. For the development and improvement of our Websites
What does this purpose entail?
We perform research into our Users’ visit and click behavior through statistical analysis. We use the anonymized results of such research to better understand how people interact with our services, to monitor aggregate usage and web traffic routing on our services, and to customize and improve our websites. For this purpose, we use cookies.
Which personal data do we process for this purpose?
We process technical data such as links clicked on, web pages visited, and the browser used. We retain this data in aggregated form so that we can monitor general trends in the use of the Websites over a period of time.
For what period do we retain your personal data?
For personal data retained by cookies, see below. When your personal data is aggregated to show general trends or usage, it is anonymized and, therefore, no longer treated as personal data.
7. If you participate in The Ocean Cleanup events, to administer your participation
What does this purpose entail?
If you participate in The Ocean Cleanup events, we will process your data to be able to organize the event, to announce participants and to measure the response to the events. We can send you e-mails to keep you updated about the event.
Which personal data do we process for this purpose?
For this purpose, we use your name, address, e-mail address and any other relevant information you share with us in relation to the event.
For what period do we retain your personal data?
We store your personal data until after the event. We will communicate the exact retention period per activity.
8. Sending you information about the Foundation by e-mail
What does this purpose entail?
We would like to keep you updated on our latest vacancies, events, developments, news items, and other opportunities and developments within the Foundation. We will do this by means of e-newsletters. If you would like to stay informed on these topics, you can indicate this by subscribing through the button on our Website.
Which personal data do we process for this purpose?
For this purpose, we process your name, your e-mail address and a record of which e-newsletters we have sent you.
For what period do we retain your personal data?
We retain your personal data for as long as you wish to receive information from the Foundation. In case you no longer want to receive such e-mails, you can unsubscribe at any time by using the unsubscribe option included in each e-mail.
9. Sending you information on the Plastic Journey by e-mail
What does this purpose entail?
We would like to keep you updated on the Plastic Journey and give you the opportunity to watch plastic transform from pollution to product. We will do this by means of e-mails. If you would like to stay informed on these topics, you can indicate this by subscribing through the sign-up button on products.theoceancleanup.com.
Which personal data do we process for this purpose?
For this purpose, we process your e-mail address and a record of which e-mails we have sent you.
For what period do we retain your personal data?
We retain your personal data for as long as you wish to receive information on the Plastic Journey. In case you no longer want to receive such e-mails, you can unsubscribe at any time by using the unsubscribe option included in each e-mail.
10. For the development and improvement of our Website
What does this purpose entail?
We perform research into our User’s visit and click behavior through statistical analysis. We use the results of such research to better understand how you interact with our services, to monitor aggregate usage and web traffic routing on our services, and to customize and improve our services. For this purpose, we also use cookies.
Which personal data do we process for this purpose?
We process technical data such as links clicked on, web pages visited and the browser you have used. We retain this data in aggregated form so that we can monitor general trends in the use of the Website over a period of time.
For what period do we retain your personal data?
For personal data retained by cookies, see below. When your personal data is aggregated to show general trends or usage, it is anonymized and therefore no longer treated as personal data.
WHO HAS ACCESS TO YOUR DATA?
The Foundation uses third parties for the processing of certain data, such as Website hosting, communications and payment processing. As far as these third parties have access to personal data in order to execute this kind of data processing, the Foundation has taken the required organizational and contractual measures to ensure that your personal data is exclusively processed for the purposes mentioned above. Only if the Foundation is required to do so by law, will your personal data be provided to supervisory agencies, fiscal authorities, and investigative agencies.
- Online general donations made via the Website to the Foundation will be collected and processed by the private limited company Buckaroo B.V. (Buckaroo), an online payment provider located in Utrecht, the Netherlands. Buckaroo will gather payment details and your e-mail address, which may be used for communicating with you about payment-related matters. Please see Buckaroo’s privacy statement (https://buckaroo.eu/privacy-statement) for further details. Online general donations made via the Website to the AFTOC will be collected and processed by PayPal. Please see PayPal’s privacy statement (https://www.paypal.com/us/webapps/mpp/ua/privacy-full?locale.x=en_US) for further details.
- Online donations made through [products.theoceancleanup.com] (both donations to the Foundation and the AFTOC) will be collected and processed by Shopify International Limited (Shopify), an online service and payment provider located in Ireland. Shopify will process the personal information described under 5.2 for the processing of your donation and for other purposes, including but not limited to transaction processing and fraud detection. Shopify will share the data with third parties for these purposes and may transfer the data to countries outside the EEA. Please see Shopify’s privacy policy (https://www.shopify.com/legal/privacy) for further details.
WHICH COOKIES DOES THE FOUNDATION USE?
The Websites use cookies. A cookie is a small text file that we send to your internet browser. Cookies can collect data on the use of the Website such as which pages are visited and the duration of a user session. When you use the Website, the cookie sends data to the Foundation or to a third-party service providers, such as Google Analytics or Hotjar.
The Foundation does not retain a cookie longer than necessary. We use session cookies and permanent cookies: A session cookie can track usage such as the web pages you visit and what options you use. When you close the internet browser, the session is ended and the cookie is deleted. A permanent cookie enables the Websites to recognize you at a subsequent visit.
The Foundation places and stores functional cookies, to enable functionalities of the Websites. The Foundation also places analytical cookies, which help us analyze the use of the website, to see if we can improve certain features, solve potential bugs, make the overall experience better, see how our website is being visited over time and what content is liked most and least. These are two types of cookies are automatically placed when you visit the website. If you prefer not to accept third-party cookies of any kind, you can change this in your browser settings. Note that the website might not behave as intended if you do not allow functional cookies.
The Foundation may also place tracking/marketing cookies, such as from Google Ads, LinkedIn, Bing, and Facebook. These cookies are placed once you give consent in the website cookie bar on your first website visit. The purpose of these cookies is to better assess the performance should we run ad campaigns and to include or exclude specific segments of people from seeing those ads depending on their interactions with the website. If you regret having accepted these in the past, you can clear your cookie cache in your browser and revisit our site. This will make the cookie bar re-appear, and you can choose not to accept tracking cookies.
HOW TO TREAT LINKS TO OTHER WEBSITES AND SOCIAL MEDIA?
If you choose to visit one of the websites offering merchandising, such as Rapanui or Adventerra Games, you will be directed to the respective website.
If you choose to share our Websites through social media such as LinkedIn, Facebook, and/or Twitter, your personal data (such as your name and the fact that you are interested in the Foundation) will also be visible to all the visitors of your personal profile on LinkedIn, Facebook and/or Twitter.
On the use of such merchandising and social media websites, only the terms and conditions (including the privacy policy) of the merchandising or social media website apply. The Foundation is not responsible for the processing of personal data or the privacy policy of such merchandize or social media websites.
MAY PERSONS BELOW THE AGE OF 16 PROVIDE PERSONAL DATA?
Persons below the age of 16 may only provide personal data to the Foundation if they have the permission of one of their parents or their legal guardian who has read this Notice.
HOW DO WE SECURE DATA?
Your personal data are treated as strictly confidential and the Foundation has taken appropriate technical and organizational security measures against loss or unlawful processing of this data. To this purpose, the Foundation uses several security techniques, including secure servers, firewalls, and encryption, as well as physical safeguards of the locations where data are stored.
WHAT ARE YOUR RIGHTS AS A DATA SUBJECT?
You may, at all times and without any cost, access the data you have provided to the Foundation; you can object to the processing of your data and, if you wish, have these data rectified or deleted.
You also have the right to data portability. If you wish to use one of these options, you can give notice thereof in writing to:
Stichting The Ocean Cleanup
Attn: General Counsel
Coolsingel 6
5-6th floor, 3011 AD Rotterdam, The Netherlands
You may also send an e-mail to us via our contact form.
Finally, in addition to the rights mentioned above, you have the right to lodge a complaint with a supervisory authority, such as the Dutch Data Protection Authority.