Rotterdam

Executive Assistant

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POSTED: 5/2/2025
STARTING DATE: As soon as possible
FULL TIME, ROTTERDAM, THE NETHERLANDS

MISSION TO METRICS

The mission of The Ocean Cleanup is to develop advanced technologies to rid the world’s oceans of plastic.
This is an exciting role that will enable you to be part of this mission. We’re looking for someone who is highly capable, dynamic, energetic, and can manage proactively in a fast-paced and high-pressure environment with multiple priorities. Your main responsibility is to support the full C-suite team of 3, acting as a right-hand person and enabling them to focus on strategic initiatives.

THE ASSIGNMENT

As the Executive Assistant, you will provide comprehensive assistance to the C-suite team, allowing them to focus on their primary responsibilities and maximize their time and efficacy. This is an exciting opportunity to support The Ocean Cleanup’s leadership while also helping with cross-functional communication across the Enabling Teams (Finance, Legal, Data & IT, P&O, and Supply Chain).

KEY RESPONSIBILITIES
  • Manage calendars, planning, and scheduling of meetings and teleconferences across different time zones for the C-suite team, ensuring alignment with the agendas of the broader Management Team to maximize efficiency. This includes coordinating complex travel arrangements.
  • Support the C-suite team and the enabling/business operations team in overseeing and coordinating multiple related projects and key deliverables to ensure they align with the organization's goals, following through on issues in a timely manner.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed, including creating baseline presentations for key meetings.
  • Facilitate team and stakeholder management and communication, ensuring effective and efficient time management by setting team priorities and managing agendas for personal, internal, and external engagements.
  • Organize and manage key events and offsites for the Enabling functions and the C-suite team, including coordinating with internal (and/or external) staff, other executive assistants, and office managers to accomplish moderately complex activities such as scheduling, identifying and organizing office events, and developing agendas for group meetings or events.
  • Manage confidential information with discretion and professionalism.
  • Provide backup support, when necessary, for the Executive Assistant to the CEO, Chief of Staff, and the Office Manager.
This role is a unique opportunity to work closely with the C-suite team and contribute to the success of a high-impact environmental organization. If you thrive in a dynamic, fast-paced environment and are passionate about making a difference, we encourage you to apply.


PROFESSIONAL QUALIFICATIONS

  • Bachelor's degree or equivalent experience.
  • Proven background in business administration or communications is preferred
  • Knowledge in project management and managing cross functional deliverables is a plus
  • 8+ years of experience supporting at an executive level in a highly professional international environment
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
  • Experience successfully creating and/or modifying processes
  • Near-native English. Dutch is a plus, not a must
  • Valid Dutch driving license

PERSONAL QUALIFICATIONS

  • High EQ, intelligent, unpretentious, and grounded, with a strong desire to help
  • Can handle complexity, uncertainties, and work well under pressure and fast paced environment
  • Can communicate well with all level of organizations professionally 
  • Can maintain a high level of integrity and confidentiality and able to handle sensitive and valuable information of a professional and personal nature
  • Exceptional organizational and problem-solving skills
  • Can work independently as well as part of a team
  • Delivers accurate and structured work  
  • Self-steering without requiring guidance, proactive, resourceful, and thrives in high-paced international environments
  • Flexibility and adaptability to changing priorities and demand
  • Has an intrinsic motivation for our ambitious and meaningful goal
  • Has a curiosity for how things work and for technology, and is in tune with the start-up/scale-up mentality of The Ocean Cleanup
 
ADDITIONAL DETAILS
 
  • Starting date  As soon as possible.
  • This is a 40 hour per week, full time position. 
  • Location : The role is based in Rotterdam, The Netherlands.
  • Please note: because we are a non-profit, our salaries reflect that of an organization fully reliant on donations rather than that of a commercial entity. Conducting a pre-employment check is part of our recruitment process.
  • At The Ocean Cleanup, we believe we are stronger together, while harnessing the uniqueness each individual brings. That is why we take a fair, equal opportunity, and transparent approach to hiring and welcome special needs requests.

Curious to hear how it is to work at The Ocean Cleanup? Listen to our team members explain their work in our podcast.