• Open
  • Closing date: 19 October 2022

MISSION TO METRICS

The mission of The Ocean Cleanup is to develop and scale technologies to rid the world's oceans of plastic. In order to achieve our mission, our team needs to travel to a wide range of locations. The Travel Coordinator will be the go-to person for all our travel arrangements, relations with travel agents, and the guardian of our travel policy. Please mention the potential start date in your application and note that this is, for now, a temporary role, with an initial duration of 6-9 months.

“We work in a fast-paced and informal way where you can take lots of responsibility. I would like to welcome a pro-active Travel Coordinator who will be the 'go-to person' for our travelling people. Looking forward to working with an energetic, knowledgeable self-starter who will help support bringing The Ocean Cleanup Support team into the next phase!” Josee Meiners, HR & Facility Director.

RESPONSIBILITIES

In order to assure its success, we are hiring a smart and well-structured Travel Coordinator, whose passion it is to be the 'go to' person in travel and loves to outline possibilities with our bright technical crew. As the Travel Coordinator, you will be responsible for managing our travel agent, ensuring the team knows how to book travel for our team, and support our offshore team by supplying the necessary documents. You will work closely together with the Executive assistants and the Office manager. You will report to the future Chief of Staff and work very closely with the HR, Finance and Safety department .

You will help identify improvements to the structure, processes, and supporting content around how we engage with our traveling team members across the organization.

Responsibilities include:

  • You implement and embed clear travel booking instructions;
  • You manage our travel agent
  • You assist travelers with visa applications and destination advice;
  • You ensure that travel expenditure is kept to a minimum through traveler negotiation, creative ticketing and use of negotiated rates;
  • You assist with insurance claims for delays, lost luggage and other issues concerning travelling;
  • You undertake any other duties as appropriate within your competence, as required by the Chief of Staff

PROFESSIONAL QUALIFICATIONS

  • A degree in a relevant field such as hospitality or a related field
  • At least 3 years of working experience in a similar role within an international environment;
  • You are experiences using travel booking systems;
  • You have knowledge and experience in arranging visas;
  • You are fluent in English (both written and verbal) 
  • You are in the possession of a professional and service-minded attitude.
  • Experience with Word, PowerPoint, Excel 

PERSONAL QUALIFICATIONS

  • Proactive attitude
  • Able to perform well in a fast-paced and highly challenging environment
  • Strong communicator and team player
  • Flexible in working hours
  • Comfortable in a continuously changing environment
  • Independent and flexible
  • Intrinsic motivation to work on our ambitious and meaningful goal

Please note: because we are a non-profit, our salaries reflect that of an organization fully reliant on donations rather than that of a commercial entity.

Conducting a pre-employment check is part of our recruitment process.

Starting from:
ASAP
Work permit needed:
European Union